Case 1: Cancelling a Delivery Note (9.3) Issued by You
If you have issued a Delivery Note of type 9.3, and you need to cancel it, follow this process:
- Create a new document of the same type (9.3): In EMDI, issue a new Delivery Note with the same classification: category3, 9.3, null.
Instructions: Creating a new document type in EMDI cash registers* - Set the Movement Purpose to “Return”: This new document acts as a reversal of the original dispatch. It indicates that the goods are being returned..
- Submit to myDATA: This new Delivery Note with movement purpose “Return” is submitted to the myDATA platform by you.
Case 2: The Recipient Has Already Issued a Delivery Note for the Return
If the recipient of your original Dispatch Note has already issued their own Delivery Note (9.3) to return the goods:
- You do not need to do anything further:
The return process is already fully covered by the recipient’s document.
- Avoid duplicate reporting:
Only one return document should be submitted to myDATA. Therefore, you do not submit another return document.
Recording the Return in EMDI (When the Recipient Issued the Delivery Note)
Regardless of who submitted the document to myDATA, if you need to record the physical return of goods into your stock, follow these steps:
Create a new internal “Return Delivery Note” in EMDI:
Navigate to your documents section and choose to create a Return Delivery Note.
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If the document needs to be transmitted to myDATA, assign it classification: category3, 9.3, null.
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If the document is only for internal inventory purposes and should not be transmitted to myDATA, do not assign any classification.
Set movement type to “Purchase/Inbound”:
This ensures the returned items are recorded properly in your stock system.
This applies to both cases — whether or not the document is transmitted to myDATA.
Important Note on myDATA: If the other party (your recipient) has already issued a Delivery Note to return the goods, your internal Return Delivery Note in EMDI does not need to be submitted to myDATA. The reporting obligation has already been fulfilled by the recipient’s document.
*https://www.sbzsystems.com/supcreate-a-new-type-of-document-at-the-emdi-funds/