Case 1: Cancelling a Delivery Note (9.3) Issued by You
If you have issued a Delivery Note of type 9.3, and you need to cancel it, follow this process:
- Create a new document : In EMDI, issue a new Delivery Note named Cancellation of Delivery Note with the same classification: cancel, cancel, cancel.
Instructions: Creating a new document type in EMDI cash registers* - To cancel the Delivery Note you must copy it, change the document type to Cancellation of Delivery Note and Submit it.
‼️The cancellation of the Delivery Note is allowed only in the first 24 hours of the Delivery Note’s submission.
Case 2: The Recipient Has Already Issued a Delivery Note for the Return
If the recipient of your original Dispatch Note has already issued their own Delivery Note (9.3) to return the goods:
- You do not need to do anything further:
The return process is already fully covered by the recipient’s document.
- Avoid duplicate reporting:
Only one return document should be submitted to myDATA. Therefore, you do not submit another return document.
Recording the Return in EMDI (When the Recipient Issued the Delivery Note)
Regardless of who submitted the document to myDATA, if you need to record the physical return of goods into your stock, follow these steps:
Create a new internal “Return Delivery Note” in EMDI:
Navigate to your documents section and choose to create a Return Delivery Note.
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If the document needs to be transmitted to myDATA, assign it classification: category3, 9.3, null.
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Submit to myDATA: This new Delivery Note with movement purpose “Return” is submitted to the myDATA platform by you.
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If the document is only for internal inventory purposes and should not be transmitted to myDATA, do not assign any classification.
Set movement type to “Purchase/Inbound”:
This ensures the returned items are recorded properly in your stock system.
This applies to both cases — whether or not the document is transmitted to myDATA.
Important Note on myDATA: If the other party (your recipient) has already issued a Delivery Note to return the goods, your internal Return Delivery Note in EMDI does not need to be submitted to myDATA. The reporting obligation has already been fulfilled by the recipient’s document.
*https://www.sbzsystems.com/supcreate-a-new-type-of-document-at-the-emdi-funds/
