Settings guide

  • Post category:SBZ staff

Settings in SBZ Staff helps an admin set company details, leave policy, attendance rules, SMS, the QR station, diagnostics, and (when available) computer activity.

Open the Settings menu. On the left (large screen) or across the top (mobile) you see the sections and can jump straight to one.

  1. Who this is for

    • Admin — full editing.
    • Admin Accountant — can open Settings; Company Information may be read-only.
    • Accountant and staff do not use this page.

  2. Before you start

    • Sign in with an active admin account.
    • Each card has a save button (disk icon) in the header — save the section you changed.
    • Company AFM / VAT is not editable here.

  3. Screen map

    • Company — company information and (Greece) ERGANI.
    • Password — change your own sign-in password.
    • App — install the company app on this device + download PC helper (Windows) when available.
    • Leave Policy Settings.
    • Attendance — time rules and reminders.
    • Computer activity — when available.
    • SMS settings.
    • QR Station.
    • Diagnostics — push and email tests.

  4. Company (Company Information)

    • Name, email, phone, address, Timezone.
    • AFM / VAT is shown but not edited.
    • If the country is Greece: Mode Production or Test (sandbox), ERGANI portal link, ERGANI username / ERGANI password, and a connection test button.
    • Test (sandbox) mode helps you try without sending real Digital Work Card data.
    • Leave the ERGANI password empty to keep the stored one.

  5. Password

    • New password and Confirm new password.
    • At least 8 characters, with letters and numbers.
    • This changes the signed-in user’s password, not employee passwords.

  6. App

    • Install app — add the company app to the home screen or desktop (needs https).
    • Download PC helper (Windows) — downloads SbzPcHelper.exe for computers that should record activity.

  7. Leave Policy Settings

    • Holiday country — or auto-detect.
    • Annual leaves — days per year.
    • Max employees per day on leave.
    • Switches: employees can view all leaves, auto-approve leave, notify admin of pending leaves, accountant accepted-leave digests.
    • Daily digest time and monthly digest days, plus a test button.

  8. Attendance (Attendance Time Settings)

    Time normalization rules

    • Store early check-in as shift start time — on: save the scheduled start; off: keep the real scan time.
    • Cap checkout to planned working hours — on: after the planned duration, save the capped end time; off: keep the real checkout time.

    Check-in and check-out reminders

    • First reminder at the scheduled time; second after the late delay you set.
    • Channels: admin email, employee push, employee email, employee SMS (SMS only on the second reminder and only if SMS is configured).
    • Skipped when the employee has approved leave that day.

  9. Computer activity

    Shown when available for the company. Helps you set idle, screenshots, and storage.

    • Input idle (minutes), Screen change to upload (%), Auto break when idle.
    • Advanced — JPEG quality, max width, keep history, storage (SBZ Staff / folder / SFTP).
    • Close all PC helpers — queues a close; apps exit within about 1 minute.
    • Recording only between check-in and check-out. Per-person enablement is under Employees.
    • Full guide: SBZ Staff PC helper guide.

  10. SMS settings

    • Pick a provider or leave it disabled.
    • Enter credentials, sender, and country prefix (e.g. +30).
    • Secrets are stored encrypted; leave a secret empty to keep the current one.
    • Send a test SMS to verify.

  11. QR Station

    • Generate or paste an API key (16–128 characters; letters, numbers, _ or -). Treat it like a password.
    • After save you get the station link (no login), QR code, and copy / open actions.
    • Keep camera always open in station — auto-opens and re-opens the camera after scans.
    • Without a saved key the shared station link will not work.

  12. Diagnostics

    • Push — refresh status, subscribe, run a push test on this device.
    • Email — send a test email to an address you enter (via the company’s PHP mail).

  13. First tasks

    1. Fill Company Information and timezone. In Greece, set ERGANI and run the connection test.
    2. Set Leave Policy Settings.
    3. Review attendance time rules and reminders.
    4. Create a QR Station key and open the link on a floor tablet/phone.
    5. If you need SMS or the PC helper, configure them and test from Diagnostics / SMS test.

  14. Tips

    • Save each card before you leave that section.
    • Do not share the QR station API key like a public link to strangers.
    • For staff and day-to-day ops see the company help.

  15. Related